Objective
To establish a transparent, fair, and time-bound mechanism, in accordance with UGC guidelines, for redressal of grievances of faculty and staff, ensuring protection of their rights, promoting a healthy work environment, and strengthening institutional accountability and good governance.
List of committee members
As per Circular No. KTU/ASST6 (ADMIN)/1902/2021 dated 31.07.2022
Sl No. | Composition | Nature of selection | Name of members |
1 | Chairperson | Principal of the College / Institution | Dr. Veena V., Principal |
2 | Member | One Senior Professor of the University | To be nominated |
3 | Member | One Official from University or DTE (to be nominated by the Vice Chancellor or DTE) as a member | To be nominated |
4 | Member | One senior faculty of the College | Prof. Paul Ansel V.(Convener) |
5 | Member | One senior faculty of the College not below the rank of Associate Professor | Prof. Dr. Benny Mathews Abraham, HoD, Dept. of CE (Secretary) |
Process of Execution
Submission of Grievance
Faculty or staff members submit grievances in writing through the prescribed channel (online portal/email/complaint box), clearly stating the issue and relevant details.
Acknowledgement & Registration
The grievance is formally acknowledged and registered by the committee, ensuring confidentiality and protection against victimization, as per UGC guidelines.
Preliminary Scrutiny
The committee examines the admissibility and nature of the grievance to determine whether it falls within its purview and whether additional information is required.
Inquiry & Hearing
The committee conducts a fair and impartial inquiry, providing an opportunity for the aggrieved person and concerned parties to be heard, following principles of natural justice.
Deliberation & Recommendation
Based on facts, records, and hearings, the committee deliberates and formulates appropriate recommendations for resolution in a time-bound manner.
Approval & Implementation
The recommendations are submitted to the competent authority for approval, after which corrective actions are implemented by the administration.
Communication & Closure
The final decision is communicated to the aggrieved faculty/staff member, and the grievance is formally closed with proper documentation.
Record Keeping & Reporting
All cases are documented and periodically reviewed to ensure compliance, transparency, and continuous institutional improvement.
What are the possible actions that can be taken against the respondent
1. Corrective / Advisory Actions (for minor or first-time issues)
Written advice or warning
Direction to cease the disputed practice
Counselling or sensitization (professional conduct, workplace ethics)
Issuance of clarificatory instructions by the administration
2. Administrative Actions
Correction of service-related issues (workload redistribution, duty reallocation)
Withdrawal or modification of unfair orders
Reassignment of reporting / supervisory roles (where required)
Monitoring of conduct for a specified period
3. Disciplinary Actions (as per service rules)
Written censure
Withholding of increments / incentives (where applicable)
Adverse remark in service records (following due process)
Temporary withdrawal of administrative responsibilities
4. Penal Actions (Serious or Repeated Violations)
Suspension pending inquiry (as per institutional rules)
Initiation of formal disciplinary proceedings
Demotion or reduction in responsibilities
Termination of service (only through due process)
5. Legal / Statutory Referral (If Applicable)
Referral to statutory committees (ICC, SC/ST Cell, Anti-Ragging, etc.)
Reporting to external authorities if the matter involves:
Sexual harassment
Criminal intimidation
Discrimination or violation of law
