Dr. Veena V.

Principal

Prof. Arun V.

Associate Professor, Department of Mechanical Engineering.

Members From the Faculty

Prof. Tubin T X (Electronics & Communication Engineering)

Prof. Shereeta D’Cotha (Applied Science & Humanities)

Prof. Deepu John (Secretary, Electrical & Electronics Engineering)

Prof. Feeba George (Civil Engineering)

Prof. Anson Antony (Computer Science & Engineering)

Prof. Thasneem M H (Computer Science & Engineering)

Prof. Antony Joseph (Mechanical Engineering)

Members from office/lab

Ms. Anuja Janson (Electrical & Electronics Engineering)

Ms. Neethu Kennedy (Electronics & Communication Engineering)

Ms. Vidhu P V (Civil Engineering)

Mr. Subramanian V A (Mechanical Engineering)

Ms. Ashmy Antony (Computer Science & Engineering)

Mr. Ashwin Varghese (Office)

CHIEF SUPERINTENDENT

The duties and responsibilities of the Chief Superintendent are summarized as follows:

• Responsible for the proper and smooth conduct of examinations at his/her center.
• Constitution of internal Examination Management Committee.
• Appointment of the required number of examination committee members from among the faculty members of various departments.
• Appointment of sufficient number of examination assistants from technical staff, clerical staff and office attendants for assisting the examination management committee in printing, distribution, collection and packing.

DEPUTY CHIEF SUPERINTENDENT

The primary responsibility of the Deputy Chief Superintendent is to:

• Coordinate the day-to-day activities related to examination like downloading and distribution of question papers, preparation of invigilation roster, allocation of examination halls, seating arrangements of candidates, collection, packing and dispatching of the answer scripts etc.
• Upload the details of the members of the examination management committee in the KTU portal.
• The Deputy Chief Superintendent is responsible for receiving blank answer scripts and all other examination related materials from the University. In addition to this, the Deputy Chief Superintendent should:
• Ensure that all the technical arrangements like internet connectivity, uninterrupted power supply, CCTV surveillance system, personal computers, high-speed printers etc., are functional as prescribed by the University from the day before the commencement of examinations.
• Present in the examination venue at least 90 minutes before the commencement of examination for each session.
• Ensure that utmost discipline is maintained throughout the conduct of examination.
• Ensure that the question paper packet for each hall is sealed and not tampered with before handing it over to the invigilators.
• Issue a provisional hall ticket if any candidate has lost the hall ticket. It should be one-session conditional permission after verifying his/ her identity and credentials in the candidate’s list and receipt of an undertaking from the candidate.
• Ensure that all the answer scripts collected from the examination halls are packed in bundles and sealed in front of the observer (if any) appointed by the University.
• Ensure that the bundles containing the answer scripts are dispatched to the camps as per the directions from the University.

EXAMINATION MANAGEMENT COMMITTEE

• Smooth conduct of examinations at the institution will be the collective responsibility of the institutional level examination management committee.
• At least two examination committee members (other than examination assistants) should be present in the examination control room for every examination session.
• The examination committee members should frequently visit examination halls and ascertain that the invigilators are doing their duties conscientiously.
• Make all necessary arrangements for the smooth conduct of examinations as required by the University.
• Ensure that all examination hall(s) have a clock, adequate light, ventilation, and sufficient furniture viz. desk, chairs, tables, benches. It should be clean and tidy.
• Prepare the list of candidates registered, day-wise and session-wise, based on the examination schedules.
• Appointment of invigilators for each session of the examination and issue appointment order well in advance.
• Depute the required number of invigilators to each examination hall. One hall can be allotted for every 30 candidates, or part thereof, as far as possible.
• Make sure that as far as possible, invigilators are allotted to the examination halls at random and that no invigilator shall have prior information of the Hall to which he/ she is posted.
• Preparation of seating arrangements.
• Display the Hall wise seating plan for the information of candidates at prominent places.
• Downloading and printing of question papers.
• Ensure that the examination halls are opened only 15 minutes before the commencement of examination and the candidates are permitted to enter the Hall 10 minutes before the commencement of examination.
• Distribution of question papers and answer scripts.
• Provide necessary facilities to the observer deputed by the University.
• Issue of attendance certificates to observer/squad/ any other officials.
• Updating examination related matters including absence entry, malpractice entry, spare barcode assignment, dispatch details etc. to the University portal.
• Reporting of malpractice to the chief superintendent and uploading the malpractice details and the decisions to the University portal.
• Ensure that all the answer-scripts confiscated in malpractice cases during the Examination session are packed separately in one bundle and marked “Malpractice Case” on the label.
• Collect the answer scripts, check them, count them and tally with the attendance.
• Send the answer-scripts to the University in sealed covers as per the prescribed instructions.
• Display the instructions to the candidates in the notice board of the examination control room.
• Safe custody of examination materials and stock register, invigilation duty register, observer/squad register, issue register, dispatch register filing of observer diary, packing details such as “consignment details” format, acknowledgement provided by postal department against each collection etc.
• Uploading of consignment details and dispatch register details.
• Any other examination related matters assigned by the chief superintendent.

EXAMINATION ASSISTANTS

• The prime responsibility of the examination assistant is to assist the Deputy Chief Superintendent in all the activities related to the conduct of examination.
• The examination assistants allotted for examination work should report to the Deputy Chief Superintendent of examination at least one hour before the commencement of examination.
• He/ She should not be absent or abstain from examination duties without prior permission from the Deputy Chief Superintendent.
• He/ She should ensure that all the rooms are cleaned and locked up on the previous day of examination and opened on the day of examination on time.
• Keep ready the answer scripts according to the hall requirement before the commencement of the examination.
• Collect and submit the attendance slips to the examination committee members after half an hour but before one hour from the start of examination.
• Collect and return the unused answer scripts, seating charts and balance materials from the examination hall to the examination control room.
• Assist in packing and sealing of answer scripts bundles after the examination.